If you’re using Google Apps For Your Domain and use Google Docs at your company, there’s a good chance that you have files exposed to anyone. Just last week, we ran a scan of our own google docs, and found two documents accessible by anyone. The culprit: me. Both times.
300+ Days Ago: Ah, yes. I remember it well. I was working with a contractor, and needed to collaborate on a document. We would be going back and forth editing the same doc, making changes daily. The only problem: the contractor could not access the document. I kept trying to share it, but despite my best efforts, they never were able to access the file. Rather than giving up and dumping text into a word doc, I decided to go into the sharing options and make the document visible and editable by anyone with the URL to the document.
And then I just forgot about it.
1 Month Ago: I remember this one too. I was working with another outside firm and was on a strict deadline. A team of 5 people external to CloudLock needed to be able to add to a document. The problem: none of them had a google account.
Rather than making each one sign up for an account and adding them individually, I did the same thing: I set permissions to anyone with the link.
And then I just forgot about it.
CloudLock For Google Docs News
I found out about these publicly exposed files using the newest features in CloudLock For Google Docs:
- Report on public exposure - These are documents that are exposed and accessible by anyone on the internet.
- Support for folders – We now show folders and folder-level permissions in our reports.
- Email to owner now contains a link to the document – Found an exposed document? Now you can send an email to the document owner with a link to the exposed document, allowing them to quickly change sharing permissions.
CloudLock For Google Docs: Now Free For Companies With Up To 10 Users
We’ve changed our pricing a bit to make things easy. If you’ve got less than 10 people in your company with Google Apps For Your Domain accounts, it’s free. Everyone gets a 7-day free trial, and companies with 10+ users pay $10 per user per year.
CloudLock For Google Apps helps Google Apps administrators secure access to their Google Docs and Sites. 7 day free trials are available on the Google Apps Marketplace.
